Newsletter 31 May 2018

According to legend, on this day in 1678 Lady Godiva took pity on the people of Coventry, who were suffering grievously under her  husband’s oppressive tax regime.  Her husband agreed to repeal the taxes if she would strip naked and ride through the streets of the town, clothed only in her long hair.  She agreed, but on the proviso that everybody should stay indoors and shut their windows. However, one person, a tailor forever after known as Peeping Tom, disobeyed the instructions and was struck blind.  That’ll teach him J

MOVE Matters:

  • New Forms – to be used with immediate effect.

As mentioned in recent funder updates regarding GDPR they are releasing new versions of several BBO forms to comply with the new regulations. They’ve also taken this opportunity to make some updates to the forms where they have identified improvements can be made, or where MA data and policy changes have been introduced.

These forms are now available to download from the Guide to delivering European funding page of the funders’ website.

The requirement to be compliant with the GDPR came into force on 25 May, and there are no exceptions. However, given the lead in time to roll the new documentation out to partnerships, funders expect that this should be completed by the end of June 2018. This ties into the release of a new version of Annex L, to be used from 1 July, which supports the new forms being used.

As mentioned in previous updamntes there is a transition period between the 25th May and 1 July where the new forms do not fully align with Annex L – please re-visit the guidance that funders issued to explain how to handle this period.

Summary of changes (not all will apply to partners):

Annex D – Project change form

  • Standard Big Lottery Fund privacy notice added

Annex H –Participant entry form summary of changes:

  • Sexual orientation question removed
  • Cornish question removed
  • ‘other’ added as option to gender selection
  • ‘Mx’ added as option to title field
  • Ethnicity fields tidied up to align better with Annex L
  • Alternative credible evidence section for right to live and work in the UK added
  • Participant and project officer declaration amended in light of GDPR
  • New privacy notice for participants added

Annex J – Participant exit form

  • Requirement to provide hard evidence of results removed
  • Participant and project officer declarations amended in light of GDPR
  • New privacy notice for participants added
  • Form re-structured so data collection aligns better with Annex L
  • Length of time unemployed on leaving field added (MA requirement)
  • MWS/Aptem

There have been a few occasion recently where partners have found recently enrolled clients have shown up as ‘Prospects’.  If you are enrolling someone on the system individually, and you want them to be a user, you should invite them to open an account (by selecting ‘Yes’, or else they will be a ‘Prospect’ – the default setting is ‘No’. See below:

If you have already enrolled the individual and forgotten to select the ‘Yes’ radio button, then you can select ‘Send Invitation’ on the user’s profile page. It can be found along the ‘Contact Details’ line, under the GLinc number. If you do this, then you’ll see that ‘Prospect’ has changed to ‘Invited’.

  • Updated Partner Privacy/GDPR Policies

While some partners have responded to the request for copies of the updated privacy policies to be sent to us, there are still a number of outstanding responses to the request.  We are looking for all partners to have their up to date policies to be with us before the end of June. Thank you to those organisations who have complied with the request.  We will forward our updated policy to partners as soon as it is written, hopefully within the next couple of weeks.

  • Shared Learning Event

This is to remind all partners about the Shared Learning Event that is being held on Wednesday 06 June at The Showroom, Tritton Road, Lincoln, LN6 7QY.  The event will immediately follow the Board Meeting and will start at 10.30am. Ideally, at least one member of each organisation should attend but there may be room for a more.

  • Participant Files

We continue to find errors in participant files, e.g. different enrolment dates on different forms, sometimes on updated versions of the same forms. Again, we ask partners to check historical files for accuracy, even if it’s slow time. This will help us enormously.

Non-MOVE Matters:


  • TICKETS STILL AVAILABLE: V:Expo Lincolnshire is a high profile event promoting innovation in volunteering to volunteer managers across Greater Lincolnshire. The 2015 and 2016 events were attended by more than 100 volunteer managers from across the Greater Lincolnshire area. 2018 sees the return of V:Expo, but this time with a local focus! VANEL, VCS and LCVS will be delivering a trio of events across the wider county, covering North, Central and South areas, taking place during national Volunteers’ Week 1-7 June 2018. The events cover the themes of Youth, Digital and Innovation, respectively. Events are tailored to volunteer managers, offering the opportunity to network, share ideas and insight, and celebrate some amazing projects from across the sector. 

In a world where digital is becoming default, it can be hard to find the time and energy to keep up with the changes, and find the right tools for your organisation. 

That’s why Voluntary Centre Services have dedicated their V:Expo Local 2018 event entirely to “Giving you time for digital”.  Date is 01 June, 9.30am-2.30pm, at The Venue @ Navenby, Grantham Road, Navenby LN5 0JJ.  Lunch will be provided. The event costs just £10 and will feature a range of talks and speakers from Lincolnshire and beyond. Stall holders are welcome at all events. Booking for all ticket types is via Eventbrite.


  • The Lincolnshire Community Foundationstill has £30,000.00 to give to projects in Greater Lincolnshire that help young people become active in their communities from the #iwill campaign.  Grants of between £1,000 and £5,000 are available.  Closing dates for receipt of applications are on 1 June and 1 October 2018. The fund is open to registered charities, constituted community groups and other charitable organisations, but statutory organisations aren’t eligible to apply.  For further information, or to have a chat about a prospective application or to obtain an application form, please contact Sue Fortune, Grants Director at the Lincolnshire Community Foundation – t. 01529 305825 e.


  • Caistor Volunteer Awareness Day is to be held at Caistor Arts and Heritage Centre, 28 Plough Hill, Caistor LN7 6LZ.  Volunteers at Caistor Arts and Heritage (CAHC) will be thanked for their contribution at a Volunteer Awareness Day taking place on Friday 8th June to mark Volunteers’ Week, which runs from 1-7 June. The free drop-in event will take place from 10am-2pm, and people who are new to volunteering are invited to a “lets’ talk about volunteering” session from 10am-12pm.
  • Carers First are hosting a number of events across the region throughout Carers’ Week 2018, including the following:
  • Carers’ Health and Wellbeing Event – Thursday 14 June 2018

Age UK, Park St, Lincoln, LN1 1UQ

Carers Health and Wellbeing event which includes a marketplace full of information and resources to help you with your caring role. There will be specialists on hand to offer advice on welfare benefits, and wills.

Carers can also book into a free mini pamper sessions.

  • Carers’ Health and Wellbeing Event – Wednesday 13 June 2018

Len Medlock Centre, St. Georges Road, Boston, PE21 8YB

Come and join us for our wellbeing event which includes a marketplace full of information and resources to help you with your caring role.

Carers can also book into a free 10 minutes taster sessions of Holistic Therapy.

  • Carers Health and Wellbeing Event – Thursday 14 June 2018

Ivo Day Centre 67a Albion St, Spalding PE11 2AU

Event includes benefit advice mini sessions, mini pamper sessions and a light lunch.

Contact our carers Hub for more details: 0300 303 1555


For information about all the events taking place please visit the Carers First website here.